Cloud-based extranets are increas- ingly popular tools for easy and safe file sharing.
A Virtual Extranet for Secure
Extranets provide space online where
firms can load files and allow clients
to log in and download information.
However, without an IT-managed
data sharing and syncing service, employees turn to insecure, consumer-style file sharing products for access
to their files, as well as sharing those
files with others within and outside
the organization. Such solutions put
sensitive corporate data, regulated
data and intellectual property at risk.
Solution for Law Firms
of Any Size
Citrix ShareFile provides a solution
for firms of any size. This web-based
collaboration tool stores, encrypts
and shares files with clients, co-counsel and other professionals. ShareFile
offers five key features that can help
you adopt secure file transfer in your
1. Transfer files in seconds — right
from your desktop
ShareFile integrates with the tasks
attorneys and staff already complete
daily. Send files securely without
opening your web browser, saving
time and frustration of searching
for and attaching files. Once files
are stored on ShareFile servers,
they are safeguarded by 256-bit
AES encryption for an additional
level of security.
You can also upload entire mailings by saving the PDFs to local
client folders in minutes.
2. Work from anywhere, anytime
With ShareFile mobile apps, attorneys, staff and clients can access
your extranet from any smartphone
or tablet. An expert may reference
new documents from anywhere. An
attorney may pull up documents on
an iPad at an outside meeting to
review or edit with clients or outside
Apps are available for iPhone, iPad,
Android phones and tablets, BlackBerry and Windows Phones. With
ShareFile Mobile Apps, data remains
under the firm’s control even when
accessed from a personal device.
Remote wipe functionality allows
the user and IT to lock any device,
or wipe ShareFile-stored data and
passwords in case it is lost or stolen.
3. Send secure email attachments
up to 100 Gigabytes
ShareFile combines the ease of email
with security features to send or receive files up to 100 GB in size with
just a few clicks. The ShareFile Plugin
for Microsoft Outlook sends large
files as ShareFile links in email. By
removing the need for additional
steps, the ShareFile plugin encourages
employees to adopt secure sending.
The links are as simple for the recip-
ient to work with as standard attach-
ments, but feature the same high
level of encryption as any download
from your extranet.
4. Encrypt emails
For an extra level of security, ShareFile offers encrypted emails sent
in one simple step using Microsoft
Outlook. This tool protects sensitive
information contained both in the
body and the attachments of an
email, without adding any steps to
This encrypted email tool also
supports compliance for HIPAA,
HITECH, CFPB and more.
5. Track account use for security
The auditing features and permanent
file storage in ShareFile meets strict
requirements for record keeping. Advanced reporting and auditing tools
track all changes, logins, uploads and
downloads. Users can receive reports
on file sharing activity within their
workspaces, while IT can track and
log all user activity. Automated email
notifications keep everyone up to
date on new activity.
Implementing an extranet provides
better workflow for your employees
and more value to your clients. Citrix
ShareFile combines the control that
operations and IT departments need
for even the most rigorous standards
for confidentiality and data control,
with the tools and flexibility that staff
and clients require.
A virtual extranet provides unprecedented mobility and security
to keep client files safe.
JOHN MCHUGH, STRATEGIC PARTNERSHIP ASSOCIATE,
SHAREFILE SALES MANAGEMENT & OPERATIONS
Call 1-800-441-3453 or visit www.ShareFile.com/azbar for a
free demo, and learn how ShareFile can save you time and improve
data security for your firm. State Bar members receive a 10% discount.
(919) 948-1686, John.McHugh@citrix.com
How to Share Files and