of record documents in the appendix. The table of contents in the
appendix should indicate wherever excerpts of trial court papers
have been provided, rather than the entire submission that was
filed in the trial court. Except when the appeal is a special action,
there is no need for concern that the Court of Appeals will not
have everything it needs to determine the appeal, because the
court has electronic access to the entire record on appeal.
Once under the 20 MB limit, you can fully utilize technology
to make the filing user-friendly by including bookmarks, links,
and hyperlinks. For example, suppose the filer wants the judge to
see page 5 of a contract that is at appendix page 100, within one
of 10 appendix entries. Adobe Professional permits the creation
of “links,” which are created by using the attachment tool. When
the document is attached, the reader will see a paperclip or pushpin. When clicked, the other document will appear on the screen.
The reader can then exit that document and return to the same
location in the main document.
Alternatively, in a combined brief and appendix, you can link
the text of the brief so that the judge clicks a link and is taken
directly to page five of that contract—without having to open
a new file or scroll through a lengthy PDF. Generally, links must
be created in a PDF editor. One such program is Nuance PDF
Converter. To create links using that program, follow these steps.
1. Select the “Link” tool. It can be found both in a drop-down
list and on the standard tool bar.
2. Highlight the text that will contain the link. The pop-up
box shown below will appear (choose “Invisible Rectangle”
in the Link Type field and “Go to a page view” in the Link
Then click Next.
3. Link to the record. Once you complete step 2 above, another
pop up box will appear.
At this point, navigate to the page to which you want the
reader to be directed when he or she clicks the link, and
click Set Link.
Here are two practical tips:
• First, linking only works once the combined PDF con-
taining both the brief and appendix is created. At that
point, it is too late to create blue underlined text in
the brief that would identify the text as being linked.
Foresight is therefore necessary. When creating drafts
in Word, you should underline and make blue the text
that will contain the link. That formatting will carry
over to PDFs and can then be linked to the desired
appendix pages. The alternative is to create some indi-
cator within the combined PDF identifying material as
being linked, such as a red box around the linked text.